Software
Coffee cart software for bookings, stock and margins
Coffee carts run on tight margins and thin ingredients — a bag of beans, a few crates of milk, cups and lids — but a busy corporate booking or weekend market can still catch you short if stock isn't tracked properly. CartFlow gives mobile coffee businesses one place to manage event bookings, ingredient stock, barista rosters and the margin on every cup sold. It's built around how coffee carts actually work: recipes with tight yields (one bag of beans equals roughly this many flat whites), events that need a set-up time and a pack-down time, and margins that live or die on milk wastage and cup cost. Whether you run a single cart doing weekend markets or a small team covering weekday office bookings and weekend events, CartFlow turns your sales into an accurate stock count and a real profit number — not a guess based on how many bags of beans you bought.
Who it's for
- Solo baristas running one cart across markets and private bookings
- Small coffee cart or trailer businesses with a couple of baristas on rotation
- Mobile coffee operators doing recurring office or event contracts
- Anyone wanting to know their real margin per cup, not just revenue
See it in action
Cups sold
214
Cost per cup
$0.92
Margin
68%
Milk stock
3 crates remaining
Bean stock
2.4kg remaining
Barista shift
Tom — 7am to 11am
Why it works
Bookings that don't clash
See every event, corporate booking and market in one calendar with set-up times built in.
Bean and milk stock that adds up
Recipe-linked stock means one flat white deducts exactly the milk, beans and cup it should.
Baristas rostered against events
Assign shifts to specific bookings so everyone knows where they're pouring coffee that day.
Margin per cup, not just revenue
See true cost of goods on your bestsellers — useful when deciding whether to raise prices.
Waste that gets noticed
Log spoiled milk or wasted shots and see patterns building up over weeks.
Works offline at events with no wifi
Corporate car parks and paddocks rarely have reliable signal — CartFlow doesn't need it to keep working.
How it works
- 1
Set up your menu and recipes
Link each drink to the beans, milk, cup and lid it uses.
- 2
Book your events
Add markets, offices and private bookings with set-up and pack-down times.
- 3
Roster baristas
Assign staff to events; they see their shifts on their own phone.
- 4
Trade and review margin
Sales deduct stock automatically; close-out shows margin per event and per drink.
Features that matter here
Event management
Book markets, offices and private events with set-up times.
See featureInventory management
Recipe-linked bean, milk and cup tracking.
See featureStaff scheduling
Roster baristas against specific bookings.
See featureProfit reporting
Margin per cup, per event and per drink.
See featurePurchase orders
Reorder beans and milk before you run short.
See featureMobile POS
Take payment from the cart on your phone.
See featureCommon questions
Can it handle recurring office coffee bookings?
Yes. Set up a recurring event template so weekly office bookings take seconds to schedule.
How accurate is milk and bean tracking?
As accurate as your recipes. Set the exact quantities per drink once and every sale deducts stock precisely.
Can I see which drink makes the most money?
Yes. Profit reporting breaks down cost of goods and margin per menu item, not just total revenue.
Does it work for a coffee trailer as well as a cart?
Yes, CartFlow doesn't care about the vehicle — it works the same for carts, trailers and vans.
Can two baristas use it at the same event?
Yes. Both can log sales from their own device and it reconciles into one event total.
Is there a free trial?
CartFlow is free to start, no card required, so you can try it on your next booking.