Software
Festival vendor software for stock, staff and multi-day profit
Festivals are a different beast to a weekend market: multiple trading days, longer set-up, bigger stock volumes, and a rotating staff roster that needs to cover early mornings and late nights without anyone burning out. CartFlow gives festival vendors a way to plan an entire multi-day event as one connected block — a single packing list for the whole festival, a staff roster that spans several shifts a day, stock levels that update as you trade rather than only at the end, and a profit picture that accounts for the site fee, bond and multi-day labour cost against total takings. Whether you're doing one big summer festival circuit or a handful of weekend-long events a year, CartFlow keeps the whole run visible in one place instead of scattered across day-one notes, day-two texts and a day-three scramble to figure out what you've got left to sell.
Who it's for
- Food and drink vendors trading multi-day festivals and outdoor events
- Vendors managing a rotating team across early, mid-day and late shifts
- Businesses that need stock visibility mid-festival, not just at pack-down
- Vendors who pay a site fee or bond and need to know the real breakeven point
See it in action
Takings so far
$6,210
Stock remaining
61%
Staff on shift
5
Day 3 roster
6am load-in, 2 shifts
Cup stock
Running low, restock advised
Generator
Serviced before departure
Why it works
One packing list for the whole festival
Plan stock and gear for a 3-4 day run in one go, not a fresh list every morning.
Shift rosters that actually cover the hours
Build a multi-day, multi-shift roster so no one is stuck doing every closing shift.
Stock visibility mid-festival
See live stock counts on day two so you can restock or adjust before you sell out or over-order.
Site fee and bond factored into profit
Multi-day festival costs get baked into the profit number, not left as a mental note.
Compare festivals year on year
See which festivals are worth returning to based on real profit, not vibes.
Reliable even with festival wifi
Offline mode keeps recording sales when thousands of phones are competing for the same signal.
How it works
- 1
Set up the festival as one multi-day event
Add each trading day, site fee, bond and load-in time.
- 2
Build the packing list and stock plan
Plan stock volumes for the full run based on expected footfall.
- 3
Roster staff across shifts and days
Cover early, mid and late shifts without overloading any one person.
- 4
Track stock and profit as you trade
Check stock mid-festival and see running profit update day by day.
Features that matter here
Event management
Plan a whole multi-day festival as one connected event.
See featureStock forecasting
Estimate the stock volume a multi-day festival will need.
See featureStaff scheduling
Roster shifts across several days without gaps.
See featureProfit reporting
Profit across the whole festival, including site fee and bond.
See featureEquipment tracking
Track gazebos, generators and coolers over a multi-day site.
See featureOffline mode
Keep trading through patchy festival wifi.
See featureCommon questions
Can I plan stock for a whole festival at once?
Yes. Stock forecasting estimates the volume you'll need across all trading days based on past events or expected footfall.
How does staff rostering work across multiple days?
Build shifts per day and assign staff — CartFlow flags gaps and shows each person their own schedule for the whole run.
Can I check stock mid-festival, not just at the end?
Yes. Stock counts update as you record sales, so you can see levels at any point during the event.
Does profit reporting include the site fee and bond?
Yes, add these as event costs and they're factored into your net profit for the festival.
What if we lose signal at a big festival site?
Offline mode keeps recording sales and stock movements locally, syncing once you're back in range.
Can I compare this festival to last year's?
Yes, historical event data lets you compare profit, stock use and staffing year over year.