Software
Food truck software for events, stock, staff and profit
Most "food truck software" out there is really a point-of-sale system with a menu builder bolted on. CartFlow is different: it's the back office that runs everything around the till — the events you book, the stock you carry, the staff you roster, the equipment you haul and the profit each trading day actually makes. It's built specifically for trucks, not adapted from restaurant software or a generic invoicing tool. If you already have a card reader or POS at the window, CartFlow sits behind it, turning your sales data into a packing list for next week and a profit number for this week. Owners running one truck use CartFlow to stop losing track of stock between the commissary and the truck fridge. Owners running a small fleet use it to see which truck, which market and which menu item actually makes money — and which ones are quietly costing them. Read on for who it's for, how the day-to-day workflow looks, and answers to the questions truck owners ask us most before they switch.
Who it's for
- Single-truck owner-operators tired of running the business from a notes app and a spreadsheet
- Small food truck fleets (2–6 trucks) who need one shared view of events, stock and staff
- Trucks that trade a mix of public markets, festivals and private catering bookings
- Owners who already use a POS or card reader and want the back-office half sorted too
See it in action
Revenue
$1,842
Food cost
28%
Net profit
$1,120
Packing list
18 of 18 items packed
Staff
Jess, Marlon — 9am shift
Stock check
Buns low — reorder flagged
Why it works
Every event booked and packed properly
Bookings, site fees, packing lists and staff assignments live on one page per event, so nothing gets missed on the way out the door.
Stock that matches reality
Track ingredients and packaging across your truck and commissary, with low-stock alerts before you run out mid-service.
Staff who know where to be
Roster shifts against events. Staff see only what they're on, on any device.
Real profit per event, not a guess
Combine sales, cost of goods, staff cost and site fee into a net profit figure the moment an event closes.
Equipment and fleet you can actually find
QR-tag gas bottles, generators and coolers so gear stops disappearing between trucks.
Works with patchy market wifi
Offline mode captures sales and stock movements at the truck window and syncs later.
How it works
- 1
Set up your trucks and menu
Add each truck as a location, build your menu and link ingredients to recipes.
- 2
Book and plan events
Add a market, festival or private booking with site details, staff and a packing list template.
- 3
Trade and log sales
Ring up sales through your POS or CartFlow directly — stock deducts automatically.
- 4
Close out and see profit
Cash up at the end of the day and get a real net profit figure per event, per truck.
Features that matter here
Event management
One page per booking with site, staff, packing list and profit.
See featureInventory management
Live stock across every truck and your commissary.
See featureStaff scheduling
Roster shifts against events, staff see their own schedule.
See featureProfit reporting
Real net profit per event, truck and menu item.
See featureFleet maintenance
Track service dates and repairs across your trucks.
See featureMobile POS
Ring up sales from your phone when you don't have a dedicated till.
See featureCommon questions
Is CartFlow a POS system for food trucks?
No — CartFlow is back-office software. It handles events, stock, staff and profit reporting, and integrates with the POS or card reader you already use at the window.
Can I run more than one truck on CartFlow?
Yes. Add each truck as its own location, transfer stock between them, and see profit broken down per truck as well as combined.
Does it work at markets with no signal?
Yes. Offline mode captures sales and stock movements locally and syncs automatically once you're back in range.
Can I import my current menu and stock list?
Yes, CSV import gets you set up in minutes rather than typing everything in by hand.
How is this different from restaurant back-office software?
Restaurant tools assume a fixed site with a walk-in fridge and a landline internet connection. CartFlow assumes you move — trucks, trailers, commissaries and markets — and stays accurate on patchy connections.
What does it cost?
CartFlow is free to start, no card required. See the pricing page for paid plans as you grow.